Records Center Specialist, Office of Records Management
About The Position
The Pennsylvania State University Office of Records Management is seeking a highly detailed Records Center Specialist to support the daily operations of the University's Inactive Records Center. By collaborating with campus partners across the University, this position ensures records are securely stored, tracked, retrieved, retained, and disposed of in accordance with established policies and procedures. The Records Center Specialist will play an important role in managing records throughout their lifecycle, supporting records requests, maintaining inventory data, and coordinating secure records destruction for paper records and physical media. Join the Records Management team to help ensure the secure, efficient, and compliant management of University records.
Requirements
- Candidates must be able to lift items weighing up to 40 pounds regularly and stand for extended periods of time, with or without accommodation.
- Working knowledge of Microsoft Excel and Word
- Excellent organizational and time management skills, with a track record of managing competing priorities, responding to changing needs, and meeting deadlines
- Exceptional attention to detail and accuracy, with a demonstrated ability to maintain high-quality, error-free work
- Effective written and verbal communication skills
- Excellent interpersonal skills, including the ability to work collaboratively with colleagues and stakeholders
- Associate Degree
- No prior relevant work experience required; previous relevant work experience accepted in lieu of education.
- Successful completion of applicable University training, such as FERPA, HIPAA, Personally Identifiable Information (PII), and Department of Defense (DoD) compliance is required as part of the onboarding process.
- U.S. citizenship is required as a condition of employment due to the position's responsibilities supporting Department of Defense (DoD) programs and applicable federal requirements.
Responsibilities
- Support the day-to-day operations of the Records Center while ensuring compliance with University policies and regulatory requirements.
- Manage records inventories, retention information, and lifecycle activities using the records management system.
- Serve as a primary point of contact for University offices, providing responsive support for records storage, retrieval, transfer, and disposition.
- Coordinate the secure destruction of records and physical media in accordance with approved retention schedules.
- Monitor inventory and location data to ensure accurate record tracking and efficient operations.
- Prepare records disposition documentation and support records retention and compliance activities.
- Maintain facility security, operational records, and routine inspections to support a secure records environment.
- Develop and update records management resources, procedures, and training materials.
- Identify opportunities to enhance operational efficiency and improve service delivery.
- Perform transfer of records materials using equipment such as people lifts.
Benefits
- Comprehensive medical, dental, and vision coverage
- Robust retirement plans
- Substantial paid time off which includes holidays, vacation and sick time
- 75% tuition discount, available to employees as well as eligible spouses and children
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
