Records Archivist

Loudoun County Public Schools • Leesburg, VA

2d • Hybrid

About The Position

The Records Archivist is responsible for analyzing, purging, scanning, verifying, preserving, and providing access to LCPS student records. This position requires adherence to established guidelines for records management and archival storage of permanent and inactive student records. Critical to this position is maintaining record-keeping systems, including the student information system, enterprise content management system, and online system for records requests. The Records Archivist provides services to school departments, alumni, the public, businesses, lawyers, court personnel, town employees, municipal boards and committees, State and Federal employees, vendors, and town/school departments. Contacts require courtesy and discretion in all communications by telephone, in person, and in correspondence, including email, involving highly confidential student information.

Requirements

• High School Diploma or GED
• Experience in customer services, discretion, and teamwork
• Experience using databases, student information, and enterprise content management systems
• Ability to research, analyze, compile, and summarize data; identify specific procedural problems and make corrections
• Ability to determine and set work priorities, maintain confidentiality, work independently and effectively; ability to work and respond calmly under pressure
• Strong oral and communication skills, strong interpersonal skills; ability to work effectively with many different audiences, including but not limited to parents, school-based employees, central office administration, and private agencies
• Strong analytical, organizational, and research skills
• Knowledge of modern office practices and procedures; of standard office appliances, including desktop PCs, standard office software such as Microsoft Office Suite, scanners, printers, and photocopiers
• Ability to perform continuous routine and repetitive office machine operation; to perform general clerical work accurately and quickly; to communicate effectively; to work cooperatively with others; to work under pressure and with frequent interruptions

Responsibilities

• Provide administrative support to the Records Supervisor
• Adheres to professional code of ethics while dealing with confidential information
• Complies with FERPA and Library of Virginia Records Management Guidelines as it pertains to student records
• Analyzes, investigates, and resolves discrepancies prior to archiving and purging critical records
• Locates archived records upon request
• Utilizes an online records system to fulfill records requests and verifications of enrollment
• Ensures integration between enterprise systems for student records
• Works cooperatively with schools regarding the proper handling and disposition of student cumulative files
• Fulfills school supply requests for student cumulative folders

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED