Records Administrator
Nivagen Pharmaceuticals•Sacramento, CA
•Onsite
About The Position
We are looking for a detail-oriented Credentialing & Records Administrator to verify provider/physician credentials using public and open-source directories, and to maintain accurate, well-organized records across our systems. This role is critical to ensuring compliance, data integrity, and audit-readiness for all provider-related documentation.
Requirements
- Associate's or Bachelor's degree (Healthcare Administration, Business, or related field preferred)
- 1–3 years of experience in administration
- Strong attention to detail and organizational skills
Responsibilities
- Verify doctor/provider credentials (licenses, certifications, registrations) using open directories such as state medical board websites, NPI registry, DEA database, and other public verification sources
- Cross-check credential data for accuracy, completeness, and expiration dates; flag discrepancies or red flags for follow-up
- Maintain and update credentialing records in a centralized tracker or database, ensuring version control and audit trail
- Organize and file physical/digital documents systematically (naming conventions, folder structures, retention schedules)
- Conduct periodic re-verification of credentials per compliance timelines
- Coordinate with internal stakeholders (compliance, sales, quality) to resolve missing or outdated information
- Prepare summary reports on credentialing status for management review
- Ensure confidentiality and secure handling of sensitive provider data
Benefits
- competitive pay
- comprehensive benefits
- robust training and development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
