Records Administrator

WSP•Atlanta, GA

2h•Onsite

About The Position

WSP is seeking a Records Administrator for its Earth and Environment business line, with positions available in Atlanta GA, Savannah GA, Augusta GA, Knoxville TN, Charlotte NC, or Durham NC offices. This role supports the nuclear program by administering records, preparing data reports, and managing invoices in compliance with regulatory, WSP, and client requirements. Additionally, the administrator will assist materials testing laboratories with project and sample tracking, data entry, invoicing, and records administration. WSP offers career growth, a friendly, flexible work environment, and challenging projects, emphasizing teamwork, quality, and client service. The ideal candidate will possess strong attention to detail, a commitment to quality within WSP programs, and an interest in the engineering and scientific industries.

Requirements

High School Diploma or GED.
3+ years experience in business administration, project coordination, project controls, or document controls.
Working knowledge of MS Office applications, including Word, Excel, Outlook, Power Point, and Adobe applications.
Strong verbal and written communication skills.
Demonstrated ability to administer documentation and records with excellent attention to detail.
Demonstrable experience of producing documentation to a high standard, maintaining consistency with language, formatting, and brand.
Ability to work independently and collaborate with others.
Working knowledge of cloud-based file sharing platforms, such as SharePoint.
Self-motivated and flexible to take on new tasks and assist teams.
Excellent organizational and interpersonal skills with the ability to meet deadlines.

Nice To Haves

Associate Degree in Business Administration, or closely related field.
Work experience as an approved Records Administrator under an NQA-1 program.
Work experience in engineering or scientific industries.
Work experience with Oracle-based accounting systems.

Responsibilities

Assist Project and Laboratory Managers with documentation, documentation tracking, records administration, and preparing invoices.
Assist in the preparation of data reports for engineering projects.
Assist in the preparation of data reports subject to requirements of NQA-1 or 10 CFR 50 Appendix B.
Perform project-level billing and invoicing, as required by Project and Laboratory Managers.
Set up opportunities, proposals, and projects in an Oracle-based accounting system, and create project folders electronically.
Lead project-level efforts for document quality in line with WSP brand guidelines.
Lead efforts to receive, organize, and store quality assurance documents and records in the project record system, and maintain document control logs.
Maintain a log of controlled-access documents, return receipts, and confirmations