Operations & Records Administrator (1397)

VSE AVIATION•Davie, FL

1d•Onsite

About The Position

This role is responsible for managing day-to-day administrative functions and ensuring the accurate audit and production of maintenance records. It blends office management with technical documentation tasks, supporting aviation operations in compliance with Civil Aviation Authority regulations.

Requirements

High school diploma or equivalent (GED)
2+ years of experience in office management and/or technical records, preferably within the aerospace industry.

Nice To Haves

Familiarity with aircraft maintenance records and parts certifications is a plus.
Associate’s degree in aviation management
Proficiency in Microsoft Office Suite
Experience with ERP systems is a plus.
Strong organizational skills and attention to detail.
Ability to manage sensitive information.
Capable of working independently and handling multiple priorities in a fast-paced environment.

Responsibilities

Manage work orders in the company ERP system.
Manage facility access (FOBs, IDs) for employees.
Coordinate employee drug testing, eye exams, and workers' compensation claims.
Manage employee records, including training.
Perform other duties as assigned by supervisor(s) necessary for the normal day-to-day operation.
Audit incoming maintenance records for required documentation.
Organize, scan, and electronically file maintenance records in compliance with company policies.
Compile outgoing technical documentation packages (Engine Mini-Pack).
Ensure all hardcopy and digital records are properly accounted for.
Review VSE-generated records for required signatures and stamps, ensuring regulatory compliance.
Manage both master and copy files of aircraft/engine records packages.