Records Administrative Assistant I - Minnesota Connections Academy
Connections Academy•Saint Paul, MN
•$17 - $20•Remote
About The Position
The Records Administrative Assistant role is a full-time position that provides clerical and administrative support for Minnesota Connections Academy (MNCA), a tuition-free, online public charter school for students in grades K-12 throughout Minnesota. MNCA is a member of the Minnesota Transitions Charter School (MTCS) and is accredited by the North Central Association Commission on Accreditation and School Improvement.
Requirements
- High school diploma or GED equivalent.
- Proficiency with Microsoft Office tools, and web-based applications.
- Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.).
- Intermediate skill level in Microsoft Excel.
- Ability to multitask in a fast-paced environment.
- Good interpersonal skills and attention to detail.
- Excellent communication skills, both oral and written.
- Customer focused approach.
- High degree of flexibility.
- Ability to maintain privacy and confidentiality (FERPA).
- 2-step authentication is required to set-up to login to all systems if given a job offer.
Nice To Haves
- 1-2 years of similar administrative experience preferred.
Responsibilities
- Maintain student records in the learning management system, Pearson Online Classroom.
- Prepare and send requests for cumulative student records, transcripts, special education records, and other educational documents for newly enrolled students. Monitor outstanding requests and follow up with previous schools to ensure records are received in a timely manner.
- Process and fulfill requests for student records from other educational institutions, agencies, and authorized parties. Verify request validity, ensure compliance with FERPA and school policies, and provide accurate records within required timelines.
- Maintain confidentiality of student records in accordance with FERPA and school policies.
- Provide administrative support during peak operational periods, including withdrawals, state reporting, student records, enrollment, attendance, truancy, and reception coverage.
- Accurately enter student information in the Qmlativ Student Information System (SIS).
- Answer incoming front desk phone calls during periods when the Receptionist is unavailable.
- Assist the Administrative Assistant team with special projects and initiatives.
- Other duties as assigned.
Benefits
- Benefits available to eligible employees can be seen at https://www.connectionsacademy.com/careers/benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
