Recording Specialist

HomeServices of America•Eden Prairie, MN

5d•$25 - $30•Onsite

About The Position

Performs quality control review of closing documents and manages the recording process. This role involves following up on outstanding releases and ensuring all necessary funds are collected prior to recording. The specialist will also prepare and send final invoices for fees not collected with recordings and may work with Finance/Accounting on month-end reconciliation. Additional responsibilities may be assigned by management.

Requirements

Associate degree in business or equivalent knowledge and work experience.
1 to 3 years’ experience in title company environment.
1 to 3 years' experience working with vendors and customers.
Proficient computer skills (including word processing), typing skills, keyboard experience, and knowledge of AS400.
Excellent customer service skills.
Must exercise good judgment on a regular basis and have a high level of attention to detail.
Effective oral and written communication skills.
Effective analytical and problem-solving skills.
Ability to prioritize and handle multiple tasks and projects concurrently.
Ability to work under deadline pressure.

Responsibilities

Handle all customer filing requests and coordinate requests with other departments.
Respond to customer requests for information.
Report recordings to customers within established time frames.
Review all recordings presented for filing to ensure that the documents are in recordable form.
Pull and update all files to be recorded.
Prepare documents for recording.
File documents in various county offices in a timely manner.
Maintain system to document and track status of recordings.
Provide copies of recorded documents back to responsible parties after recordation.
Compile information for reporting after recording is completed.
Update recording blotters with filing information.
Comply with attorney opinions, customer requests, and company standards.
Review and file all releases and assignments from lenders after verifying that they are in the correct format.
Compile all notes and transfer to appropriate individuals.
Update title certificates after recording.
Assist with post-closing issues regarding documents and their location.
Ensure that all funds necessary to record documents are collected prior to recording.
Prepare and send final invoices for fees not collected with recordings.
Work with Finance/Accounting on month-end reconciliation.
Perform any additional responsibilities as requested or assigned.