Recording Clerk

Westbank First Nation • Kelowna, BC

6h • Onsite

About The Position

Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.

POSITION SUMMARY
Reporting to the Enterprise Content Manager, the Recording Clerk is responsible for recording, transcribing and preparing the minutes of WFN meetings, which includes but is not limited to, Advisory Council meetings, Elders Group meetings, Youth Council meetings, and Membership Meetings.

Requirements

• Minimum Grade 12 or equivalent
• Administrative Assistant or Business Administrative certificate
• Minimum of 2 years experience taking Minutes in a First Nation or other government setting
• Criminal Record Check with results acceptable to WFN
• Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation

Nice To Haves

• Experience working with indigenous communities/people considered an asset
• Equivalent combination of education, training and experience may be considered
• Knowledge of meeting procedures and the principles and procedures of record keeping
• Friendly, personable, and professional
• Strong computer skills, including Word, Excel, Outlook, Publisher and Access
• Ability to manage confidential material and to maintain confidentiality
• Strong organizational skills and the ability to set priorities
• Ability to prepare reports, letters and professional correspondence
• Ability to work in a fast-paced environment and under pressure
• Ability to work independently or within a team

Responsibilities

• Prepares agendas, packages and meeting minutes and does all necessary follow-up for the Advisory Council, Elders Group, Recognition of Indigenous Rights and Self-Determination (RRISD), Elders Council, & Youth Council meetings, Continuing Care Working Group, Membership Meetings and Special Membership Meetings
• Prepares minutes, along with exhibits, from the recording of Membership Meetings and distribute to Members of Council for their information
• Summarizes the highlights of Membership Meetings for insertion in the WFN quarterly report;
• Coordinates and schedules meetings and appointments as required
• Prepares agendas and meeting minutes for other meetings as directed by the Governance Coordinator, Enterprise Content Manager, or Council Secretariat
• Supports organizing, preparing, and distributing General and In Camera Council Meetings, as well as Council Committee meetings as directed by the Governance Coordinator
• Distributes, via e-mail, approved meeting minutes and approved WFN Policies to WFN Members who have requested to be placed on an e-mail distribution list
• Electronically files all minutes, resolutions, policies and other required documents on Laserfiche
• Prepares reports, memorandums, letters and other correspondence as required
• Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards, and procedures and as directed by the Enterprise Content Manager

Benefits

• Municipal Pension Plan, a defined benefit pension plan with a 9.31% employer contribution following the eligibility period
• Comprehensive extended health and dental coverage
• Flexible time-off provisions designed to promote work–life–family balance and overall wellness
• Meaningful education and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED