Record Keeper, Contract Admin

wsb•Melissa, TX

15h•Hybrid

About The Position

The Record Keeper is responsible for reviewing, auditing, and maintaining highway construction project documentation to ensure compliance with state and federal regulations. This role supports project managers and contractors by preparing estimates, verifying completed work, and managing contract modifications in a fast-paced environment.

Requirements

High school diploma or equivalent (Associate or Bachelor’s degree preferred).
Minimum of 5 years of TxDOT records-keeping experience.
Previous experience in highway construction inspection or supporting architects/engineers preferred.
Possession of a valid driver’s license with a clean driving record and the ability to operate a motor vehicle is required.
Microsoft Suite Products (e.g. Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive, etc).

Nice To Haves

Knowledge of SiteManager, Synchro, PowerPoint, Adobe Acrobat, and BlueBeam Revu preferred.

Responsibilities

Review, audit, and maintain highway construction project records, including pay quantities, material testing reports, federal compliance items, and client-specific documentation.
Develop, review, and modify contract documents to reflect changes to original agreements.
Monitor records for compliance with state and federal laws and regulations.
Prepare monthly estimates for contractors and verify measurement and payment of completed work.
Audit records for compliance with federal and state requirements.
Provide final construction records and as-built drawings.
Maintain effective communication with contractors and project managers to resolve conflicts and ensure timely completion of tasks.
Perform other duties as assigned.
May remain in stationary position for extended periods.