Reconciliation Specialist

Mitchell Companies•White Marsh, MD

3d•$0 - $24•Onsite

About The Position

The Reconciliation Specialist is responsible for validating and reconciling daily route activity, cash, invoices, credits, and related accounting transactions to ensure accurate financial reporting and operational integrity. This role supports daily sales and delivery operations by identifying discrepancies, resolving issues quickly, and maintaining accurate records across multiple systems. This is a deadline-driven role with minimal room for error. The ideal candidate is organized, detail-oriented, comfortable working with numbers, and able to communicate clearly with drivers, warehouse teams, sales personnel, and leadership. Success in this role requires accountability, follow-through, and the ability to manage a high-volume workload in a fast-paced beverage distribution environment.

Requirements

High school diploma or equivalent required
Proficiency in Microsoft Excel and basic accounting systems required

Nice To Haves

Associate degree in Accounting, Business, or related field preferred.
Previous reconciliation, accounting support, route accounting, AR/AP, or cash handling experience preferred.
Experience in beverage distribution, wholesale distribution, logistics, or route-based operations strongly preferred.
Experience with ERP systems, route accounting software, or ADP systems is a plus.
Strong attention to detail and accuracy
Ability to prioritize work and meet strict deadlines
Comfortable working with high transaction volume
Strong problem-solving and communication skills
Ability to work independently with strong follow-through
Ability to communicate effectively with both operational and accounting teams

Responsibilities

Reconcile daily route settlements, invoices, cash receipts, checks, ACH activity, and credit transactions.
Validate delivery and sales activity against system records and supporting documentation.
Research and resolve discrepancies involving routes, customer payments, shortages, overages, returns, and credits.
Process and post customer payments accurately and in a timely manner.
Support Accounts Receivable and Accounts Payable functions as assigned.
Maintain accurate reconciliation records and supporting documentation.
Communicate with drivers, sales teams, warehouse personnel, and managers regarding reconciliation issues or missing information.
Assist with daily close processes and operational reporting.
Audit data for accuracy and identify trends or recurring issues requiring follow-up.
Support month-end and year-end reconciliation activities.
Maintain confidentiality of financial and employee information.
Assist with additional accounting and administrative support duties as needed.