Staff I Receptionist

Beasley, Mitchell, & Co•Green Valley, AZ

2d•Onsite

About The Position

With oversight and direction of the Administrative Services Manager, this position is responsible for providing support services to accounting staff, audit staff, bookkeepers, managers, and partners. Interacts with clients in person and on the phone.

Requirements

Proficiency in Microsoft Office Suite; Google Drive, ShareFile, or similar cloud client portal.
Excellent written and verbal communication skills.
Must be able to communicate clearly and concisely with team members and clients.
Attention to detail.
Ability to prioritize and multitask.
Ability to work in a fast-paced environment with minimal supervision.
Needs to be organized to keep projects on track.
HS Diploma required.
At least 3 years of experience.

Nice To Haves

Associate degree preferred.

Responsibilities

Operating the firm’s telephone system and directing calls.
Responsible for communicating client requests to staff and partners.
Be courteous, pleasant, and helpful, when dealing with clients and staff.
Receives and assists visitors to the office, serving liquid refreshments to clients or guests on request.
Updating and maintaining data tracking systems, processing & typing correspondence, reports, and miscellaneous items.
Schedules appointments and call to confirm appointments.
Using computer software and relational databases to perform necessary functions.
Scan and save investment statements.
Maintaining adequate supplies of all internal forms and checklists.
Take responsibility for packages left for client pick up.
Maintain the strict confidentiality of the firm’s clients and business transaction.
Performs other duties as assigned.