Receptionist

APAS•Miami, FL

39d

About The Position

Serve as the first point of contact, greeting and assisting clients, vendors, auditors, and visitors with professionalism and courtesy. Manage visitor check-in procedures, ensuring compliance with company policies and security protocols. Coordinate the reception and hosting of guests and visitors. Answer, screen, and direct incoming calls in a timely and professional manner. Accurately route calls to appropriate departments while maintaining confidentiality and efficiency. Provide basic administrative support such as filing, scanning, data entry, and document organization as needed. Coordinate meeting room bookings and prepare spaces for meetings or audits. Maintain front desk supplies and ensure the reception area remains organized and presentable at all times. Support the reception of vendors, clients, auditors, and other stakeholders, ensuring a seamless experience. Liaise with internal departments to ensure smooth visitor coordination. Always maintain a professional demeanor and appearance.

Requirements

High school diploma required
Bilingual English/Spanish required
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Ability to maintain discretion and confidentiality at all times.

Nice To Haves

associate or bachelor’s degree preferred
Strong verbal and written communication skills
Excellent organizational and multitasking abilities
Strong interpersonal skills with a customer-service mindset

Responsibilities

Serve as the first point of contact, greeting and assisting clients, vendors, auditors, and visitors with professionalism and courtesy.
Manage visitor check-in procedures, ensuring compliance with company policies and security protocols.
Coordinate the reception and hosting of guests and visitors.
Answer, screen, and direct incoming calls in a timely and professional manner.
Accurately route calls to appropriate departments while maintaining confidentiality and efficiency.
Provide basic administrative support such as filing, scanning, data entry, and document organization as needed.
Coordinate meeting room bookings and prepare spaces for meetings or audits.
Maintain front desk supplies and ensure the reception area remains organized and presentable at all times.
Support the reception of vendors, clients, auditors, and other stakeholders, ensuring a seamless experience.
Liaise with internal departments to ensure smooth visitor coordination.
Always maintain a professional demeanor and appearance.