Receptionist
KW Property Management Careers•Aventura, FL
•Onsite
About The Position
Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Other duties may be assigned to meet business needs.
Requirements
- High School diploma or GED
- Previous experience working in a similar role with computers and software used in an office environment.
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write professional and business correspondence.
- Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
Responsibilities
- Answer phone calls, take messages, and forward them to the appropriate person when necessary.
- Provides callers with information such as company address, directions to the property location, property fax numbers, website, and other related information.
- Type, make copies, send, and receive faxes.
- Assist residents in their concerns and complaints.
- Assist in preparing correspondence that needs to be mailed and/or faxed.
- Retrieve records as needed.
- File resident and guest information, documents, and correspondence.
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
- Provide new tenants with the following: Tenant form, Parking Pledge form, Gate Key form, and Vehicle Information form.
- Update and maintain filing system.
- Place orders and/or request services from property vendors.
- Distribute incoming mail and/or open it when necessary.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
