Receptionist

RJC Engineers • Vancouver, BC

8d • CA$54,000 - CA$60,000 • Onsite

About The Position

The Receptionist/Administrative Assistant provides support to the Vancouver office. In our fast-paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.

Requirements

• Minimum completion of High School Diploma
• 1 to 2 years of related experience
• Intermediate to advanced level skills with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat. A general aptitude for computer usage.
• Working knowledge of database management
• Customer service oriented with exceptional phone and email etiquette
• Fast learner with a desire to grow professionally and personally
• Team player with ability to work independently and with minimum direction
• Demonstrated effective verbal and written communication skills
• Focused attention on detail and accuracy
• Ability to prioritize, multi-task, and stay focused
• Hard worker who readily and quickly assumes responsibility; who is punctual, dependable
• Positive and respectful attitude

Nice To Haves

• Post-Secondary certificate/diploma from an administrative assistant program is considered an asset
• Familiarity with the professional services environment would be an asset

Responsibilities

• Attend in coming calls, using Teams to transfer inquires to the appropriate department
• Handle daily mail/courier packages
• Book and manage boardrooms; set up events and ensure tidiness and clean-up
• Prepare and ordering supplies for general inventory
• Creating and formatting schedules, letters, reports, proposals, specifications, certificates of insurances, and data entry
• Creating proposal and project numbers in our project management software
• Maintain stationary stock at various stations throughout office
• Perform scanning, photocopying, binding, laminating tasks
• Perform accurate daily filing and interpret documents to keep filing up to date
• Daily maintenance of kitchen areas: replenish supplies, general cleanliness
• Provide back up to the other administrative staff
• Other tasks as required

Benefits

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED