Receptionist

LAIKA•Hillsboro, OR

15h•Onsite

About The Position

The Receptionist is responsible for providing outstanding customer service in a fast-paced production studio environment. This position acts as a central resource and point of contact for all questions relating to the studio and LAIKA. This position interfaces with executives, employees, and vendors including visitors and VIPs.

Requirements

2+ years’ experience as a receptionist in a fast-paced front office or equivalent experience in customer service.
Strong phone etiquette and ability to screen incoming calls.
Ability to prioritize based needs of the studio.
Ability to multitask and maintain professionalism in a busy work environment.
Experience with Microsoft Office, Excel, and Adobe Suite.

Responsibilities

Respond to inquiries and provide general studio and company information to callers, employees, visitors, and email inquiries.
Support the completion of special projects and assignments.
Assist with various administrative tasks such as data entry, tracking, file management, expense reports and purchase reports.
Update phone/voicemail lists and emergency response rosters.
Greet visitors and give instructions regarding sign in procedures and security protocol.
Schedule in-house meeting rooms and ensure setup and service requests are executed.
Work closely with Production and Executive Assistants to coordinate and streamline daily requests.
Contact vendors to troubleshoot any service-related issues.
Assist in maintaining Admin Services’ studio presence through the creation and updating of content for our internal webpage and studio announcements.
Assist with coordination of studio events and coordinate local transportation for clients and staff.
Keep the lobby and conference rooms organized and presentable.