Receptionist

JP Firm•Saint Petersburg, FL

1d•Onsite

About The Position

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time Receptionist with client service experience for their St. Petersburg office. The Receptionist will work in a proactive environment with self-accountability. Major duties include answering phones, conference room management and meeting and greeting clients ensuring a positive experience. The receptionist also serves as back up for Office Services. Qualified candidates must demonstrate professionalism, confidentiality, initiative, flexibility, organizational skills, client service skills and the ability to be proactive. Qualified candidates must also be proficient in Microsoft Word, Excel, and Outlook, as well as electronic document management systems. The ability to multi-task and prioritize tasks based on business needs is essential.

Requirements

Possess phone Etiquette and Ability to communicate clearly and professionally
Excellent communication skills – written and oral
Strong organizational and time management skills
Detail oriented
Client service oriented
Proficient knowledge of MS Office applications, including Word, Excel, and Outlook with aptitude to learn other systems/programs
Ability to multi-task and work well under pressure and meet deadlines
Ability to work independently and as a team
Effectively communicate and integrate with clients
High school diploma
Availability for overtime as needed

Nice To Haves

client service experience
Two (2) years of law firm experience preferred

Responsibilities

Greet guests in a friendly and professional manner over the phone and as they enter the office
Receive incoming mail and packages
Manages the office’s calendar when scheduling conference rooms
Validate and maintain the client parking validation log within the system and Excel tracking sheet
Efficiently and thoroughly understand how to use all necessary Firm software
Perform other administrative duties as assigned
Sort and distribute incoming and interoffice mail including express and overnight mail
Make photocopies and deliver finished project according to schedule
Assist with troubleshooting technical problems with equipment such as copiers
Meters mail and packages for delivery to post office/mailbox
Court runs as required
Perform other administrative duties as assigned