Receptionist

PC Construction Company•South Burlington, VT

26d•Onsite

About The Position

This role serves as the first point of contact for visitors, providing a welcoming and professional experience. The Receptionist oversees the front desk operations, supports day-to-day clerical activities for core departments, and helps maintain the overall organization and functionality of the office environment.

Requirements

High School Diploma
Minimum 2 years of experience in a related administrative or customer service role
Proficiency in Microsoft Office
Ability and willingness to learn new software and systems
Excellent verbal, written, and organizational skills

Nice To Haves

Collaborating
Applied Learning
Quality Orientation

Responsibilities

Greet visitors, grant building access, and notify appropriate personnel of guest arrivals
Answer, screen and direct incoming phone calls to appropriate personnel from the main phone line; oversee the company voice mailbox and forward messages appropriately
Maintain and update PC company phone list
Receive, sort and distribute incoming mail and deliveries (USPS, UPS, FedEx)
Prepare and process outgoing mail and shipments (USPS, UPS, FedEx)
Serve as the main point of contact for USPS, UPS and FedEx accounts
Order and maintain office, kitchen and cleaning service supplies; ensure shared spaces (supply room, kitchens, the Plan Room and cleaning closet) are stocked weekly
Assist with the office supply account
Oversee the shred bins and account
Monitor and support copiers including reporting issues, ordering toner and coordinating recycling
Oversee the cleaning service account and communicate any service needs or issues
Coordinate office maintenance needs and communicate with facility management as required
Ship company materials, including service award pins, stickers, project posters, baby gifts, new hire welcome boxes, and personal protective equipment (PPE) for new corporate office employees
Process business card orders through external printing vendor
Order and coordinate installation/removal of corporate office name signage
Arrange catering for meetings and corporate office events
Assist travel manager with coordinating corporate travel arrangements
Support planning and execution of external community events
Assist with coordination of company awards/events and training programs
Run occasional work errands using personal vehicle, as needed (mileage reimbursed per policy)
Perform other duties as assigned