Receptionist
About The Position
Nasif, Hicks, Harris & Co., LLP is seeking a long-term receptionist to join our fast-paced and dynamic administrative team. As one of the “faces” of our firm, this role requires a unique combination of warmth, enthusiasm, and passion for serving our clients and staff. This is a coverage-critical role. The receptionist is responsible for opening the office each morning and ensuring uninterrupted lobby coverage from 8am to 5pm, Monday through Friday. Punctual, reliable attendance is essential. The firm depends on this position being staffed on time, every day. During our tax seasons (January through April and August through October), extended weekday hours, overtime, and weekend availability will be required. As an employee, you will receive one-on-one training from our administrative staff and will be assigned mentors to support your personal and professional growth. This position requires regular movement throughout the office and physical handling of supplies and deliveries.
Requirements
- Must currently reside in Santa Barbara.
- Punctuality and dependability are non-negotiable.
- Availability for overtime and weekend hours during tax season
- 2+ years of administrative experience working as a receptionist or in a front office preferred
- Strong and demonstrable commitment to a long-term career in Santa Barbara
- Positive, team-oriented, and confident professional attitude
- Understanding and appreciation for confidentiality
- A customer service enthusiast
- Excellent telephone etiquette and client interface experience
- Strong organizational skills and impeccable attention to detail
- Working knowledge of standard clerical and office administrative practices
- Advanced written and verbal communication skills
- Skilled at triaging high volumes of requests, knowing what needs immediate attention and what can wait, all handled with discretion and a calm, professional demeanor.
- Self-starter work mentality with the ability to take initiative
- Microsoft Outlook proficiency; working knowledge of Word, Excel, and Zoom scheduling
Responsibilities
- Opening and closing our office
- Managing incoming phone calls
- Providing lobby coverage at all times during business hours
- Greeting and assisting clients
- Filing, scanning, and assisting with data entry
- Coordinating and assisting with deliveries
- Keeping common areas tidy and stocked including reception, break rooms, kitchens, copy rooms, and conference rooms
- Providing a wide array of administrative support to partners and staff
- Organizing and distributing mail
- Coordinating individual meal orders for Santa Barbara office
- Managing office supplies
- Restocking supplies, copy machines, etc.
- Scheduling meetings
- Attending weekly check-ins with the administrative team
Benefits
- Paid holidays
- Accrued paid time off (PTO), including sick pay
- Profit-sharing plan with 401(k) compensation deferral contribution feature (after 2 years of employment)
- Flexible Spending Account (FSA) and Health Savings Account (HSA)
- Medical, vision, term-life and accidental death and dismemberment, short-term and long-term disability insurance
- Cell phone reimbursement
- Mileage reimbursement
- Paid parking
- Company events
- Local gym membership
- Membership with Coastal Housing Partnership
- Open door policy and unrestricted access to partners
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
