Receptionist

Sulzer•Phoenix, AZ

22h•Onsite

About The Position

The Administrator is responsible for providing basic administrative support by following established procedures. This role works under close supervision and handles routine tasks to support office operations. Will answer phones, greet and check in all visitors. This job profile is intended for support staff that follows established procedures and work under close supervision. Smaller/easier decisions are made autonomously.

Requirements

Knowledge and proficient use of Microsoft Word, Excel, and Power Point
Maintain a professional attitude and appearance
Excellent communication and organizational skills
Customer service quality
Independently perform substantial clerical and office work
The ability to proficiently use a multi-line telephone system, computer, copier and other office equipment
Be a self-motivated individual with initiative and the ability to multi-task
Team oriented and able to interact with multiple departments
Bilingual is required (English & Spanish)

Responsibilities

Upon arriving make sure necessary lights are on and the TV with the safety message is turned on
Answer / screen / forward incoming phone calls using a multi-line telephone system
Personably greet and welcome walk-in customers / visitors; ensure they are signed in accordingly then direct them to the appropriate staff member
Direct visitors to the appropriate person and office
Ensure reception desk is manned and the main telephone line has coverage at all times during business hours
Perform brief safety orientation accordingly with customers / visitors entering the premises, where applicable
Manage inventory and purchase office supplies
Create and maintain inventory spreadsheet for admin and sales supplies
Manage and update the conference room calendar as needed
Organize, set-up, break down and maintain conference room for all operations and executive meetings
Organize and order lunch on an as needed basis
Oversee sorting and distribution of mail to both the administration and shop buildings
Prepare outgoing mail / UPS / FedEx (envelopes, packages, etc.)
Perform other clerical receptionist duties such a filing, photocopying, data entry, etc.
Keep common area clean and organized
Provide assistance to other departments as needed and per supervisor approval