Receptionist, Sheepshead Bay Cornerstone

CAMBA INC•New York, NY

8d•Onsite

About The Position

The Receptionist position is a full-time role located in Brooklyn, NY. This role provides essential administrative and clerical support to ensure the smooth operations of all departments. Key responsibilities include managing incoming calls, directing inquiries, assisting staff with clerical tasks, maintaining client confidentiality, and ensuring compliance with security and privacy policies. The receptionist will also be responsible for greeting visitors, providing information about the organization, managing correspondence, organizing filing systems, coordinating meetings, and maintaining various databases and office equipment.

Requirements

High school diploma or G.E.D. or equivalent experience
Must obtain Dept. of Health, Dept. of Education fingerprint clearance
Must obtain doctor's note certifying good health
Must obtain proof of negative results from TB test
Must obtain Staff Exclusion List (SEL) clearance
Must obtain State Central Registry (SCR) clearance
Ability to maintain State Central Registry (SCR) clearance and fingerprint clearance throughout the duration of employment
Ability to adapt to the culture and environment of a public school
Proficient experience using Microsoft Office software
Knowledge of databases
Ability to type 45 words per minute

Responsibilities

Provide administrative and clerical support to ensure the smooth operations of all departments
Answer and screen incoming telephone calls
Direct callers and general voicemail messages to the appropriate personnel
Assist non-clerical staff with clerical work (i.e., data collection and data verification)
Maintain professional relationships with clients and client confidentiality
Practice Universal Precautions/Standard Protocol & Procedures
Comply with all Federal, State, City and CAMBA security and privacy policies
Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel
Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.)
Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.)
Copy, collate and file correspondence and various documents weekly
Organize and maintain filing system(s)
Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities
Record, type and distribute minutes of meetings
Enter data into automated management information system
Ensure all agency forms, staff directory, and profiles are updated weekly
Ensure that fax and copy machines are in working condition
Monitor, troubleshoot, and track all office equipment maintenance issues
Schedule all office equipment repairs, and servicing as needed
Prepare, submit and track all MIS requests for assistance
Post, monitor and secure information on all employee and/or client bulletin boards
Collect and track employee time and attendance/vacation/comp-time and record into log
Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices)
Order, receive, track, store and distribute office supplies
Assist with the audit of all employees' time and attendance data
Deliver all employee time sheets to the Payroll department
Coordinate and assign staff mailboxes as needed
Conduct mail pickups and/or deliveries
May facilitate, monitor and log client’s business phone usage
May coordinate, plan and participate in special events
May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM)
May arrange and coordinate travel schedules and reservations and prepare travel vouchers
May update appointment calendars
Tasks may be modified, expanded and/or assigned over time