Receptionist

REV Group, Inc.•Holden, LA

14d

About The Position

The Receptionist will be the first point of contact for Ferrara Fire Apparatus. This position will offer administrative support across the organization. The Receptionist is responsible for greeting, welcoming, and directing guests. This position will also coordinate front-desk activities including answering phone calls, directing phone calls, and distributing incoming and outgoing mail/express envelops.

Requirements

High school diploma required.
Experience as a receptionist/switchboard operator preferred
Excellent communications skills and customer service mindset.
Ability to be resourceful and proactive when issues arise
Excellent organizational, multi-tasking, and time management skills
Proficiency in Microsoft Office Suite
Professional attitude and appearance
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds. Vision abilities required by this job include close, distance, color vision and ability to adjust focus.

Responsibilities

Greet and welcome guests as soon as they arrive at the office in a friendly and professional manner.
Determines visitor needs and notifies appropriate parties, may direct visitors to the appropriate person and office
Answers incoming phone calls promptly and courteously. Screens calls to determine appropriate person to direct caller to. Fully screens incoming HR calls to inform HR of who the caller is.
Takes complete and accurate messages when an individual is unavailable and distributes messages in a timely manner.
Places phone system on “night ring” mode at the end of the day. Checks for messages and distributes appropriately each morning.
Provide basic and accurate information in-person and via phone/email
Receive incoming mail, express envelops, and courier deliveries. Sorts and distributes employee mail by placing in mailbox. Express envelops and courier deliveries are distributed directly to the recipient in a timely manner.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Order front office supplies and keep inventory of stock
Ensures that reception area is monitored at all times and coordinates with other employees to ensure substitute during absences.
Updates the customer welcome screen on a daily basis.
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing as needed.