Receptionist - New Orleans

West Gulf Maritime Association • New Orleans, LA

9d • Onsite

About The Position

WGMA is looking for an experienced friendly face to work with our New Orleans team. This role involves managing the reception area, handling inquiries, processing applications and documentation, and providing administrative support.

Requirements

• High School Diploma or equivalent
• At least 1 year of Receptionist Experience
• Knowledge of computers and relevant software applications
• Must have outstanding customer service and communication skills
• Must be able to multi task and handle a fast-paced working environment
• Must be organized and be able to prioritize projects
• Must maintain a professional appearance and demeanor
• Ability to work a multi-line telephone system

Responsibilities

• Answer telephone, screen and direct calls
• Take and relay messages
• Provide information to callers
• Greet persons entering organization
• Process new ILA applicants
• Process I9
• Deal with inquiries from the public and workers
• Ensure knowledge of staff movements in and out of organization
• Monitor visitor access and maintain security awareness
• Distribute, receive and sort mail, deliveries, and payroll checks
• Distribute incoming electronic faxes accordingly
• Organize conference and meeting room bookings
• Coordinate meetings and organize catering when necessary
• Monitor and maintain office equipment
• Control inventory relevant to reception area and general office supplies
• Maintain the reception, conference room, and common areas
• At times, may provide information to customers and receive payments
• May enter data and perform light administrative tasks
• Assign hazmat and basic training after management review and approval
• Any other administrative tasks and back ups to office staff as required

Benefits

• Monday - Friday schedule with occasional weekend work when needed
• Employer paid benefits
• Up to 6% 401k/Roth Match
• Paid time off
• Competitive Compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees