Receptionist - occasional

Catholic Diocese Of Fort Worth•Fort Worth, TX

1d•Onsite

About The Position

The Receptionist welcomes all who come into or telephones the parish office. The receptionist also provides administrative services to staff and members of the parish committees. Completes administrative duties, coordinates meetings and conferences, obtains supplies, and works on special projects. Deals with a diverse group of employees, callers, and visitors. Independent judgment is required to plan, prioritize and organize diversified workload.

Requirements

High School Diploma or equivalent required.

Nice To Haves

Non-profit experience preferred
Microsoft Office 365 / Intermediate to advanced capabilities with a heavy emphasis in Excel, PowerPoint, and Word.
Excellent professional written and verbal communication skills.
Demonstrated analytical, customer service skills and the ability to multi-task.
Strong organizational and time management skills will be essential in managing executive schedules and maintaining files and records.
Attention to detail
Flexibility in accepting new or modified duties as the position evolves.
Bilingual in English and Spanish.

Responsibilities

Complete front desk responsibilities: greeting guests, answering phones, and routing calls to the appropriate departments.
Performs administrative services for the Pastor, partially other staff, and Catholic Center Departments.
Manage the Catholic Center meeting room calendar and schedules.
Sort and route incoming correspondence, including faxes and email and letters to all departments and clergy.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, and verifying receipt.
Manage & monitors security cameras, doors & gate during business hours.
Manages & schedules security access for events outside of office hours.
Manage and distribute faxes throughout the day.
Water & maintain plants in lobby area weekly.
Mail handling.
Responsible for other projects, tasks, etc., as assigned by immediate Supervisor.