Receptionist

Cardinal Point, Focus Partners Canada•Montreal, QC

9d•$45,000•Onsite

About The Position

We are seeking a professional, reliable, and service-oriented Receptionist to be the first point of contact for our firm. The successful candidate is a team player known for resourcefulness, discretion, strong organizational skills, and ability to work independently while meeting deadlines. This role is ideal for someone who takes pride in maintaining a professional office environment and enjoys contributing to the smooth day-to-day operations.

Requirements

1–3 years of office or receptionist experience
Excellent telephone etiquette and professional demeanor
Professional appearance and strong customer-service orientation
Fully bilingual in English and French
Strong computer skills, particularly Microsoft Office
Fast learner with the ability to adapt to new systems and procedures
Excellent written and verbal communication skills
Strong interpersonal skills and ability to work well with colleagues and clients
Highly organized, with strong attention to detail and ability to multitask
Ability to take initiative, prioritize workload, and work autonomously
Solution-oriented with good problem-solving skills
Consent to credit and criminal background checks
Availability to work fully on-site from our offices

Responsibilities

Answer, screen, and appropriately forward incoming calls; take accurate and detailed messages
Maintain a professional, welcoming atmosphere at the reception area
Greet and attend to visitors
Schedule, coordinate, and maintain a log of meetings for two conference rooms
Receive, sort, and distribute incoming mail
Prepare outgoing mail, including stamping envelopes and mailbox delivery
Collect, collate, and mail monthly client statements
Prepare monthly and quarterly mailings using Microsoft Mail Merge
Conduct basic internet research and print selected reports as requested
Scan and prepare cheques for deposit
Monitor and reconcile deposits
Book and manage courier services and liaise with building management as required
Order and manage office stationery and supplies
Work with Microsoft Office and in-house software