Receptionist

Schneider Downs•Pittsburgh, PA

16h•Onsite

About The Position

As the Receptionist, you will be the first point of contact welcoming visitors, including existing and potential clients and potential employees to our Pittsburgh office. In this role, you will need to have a friendly demeanor, strong organizational skills and an eagerness to assist visitors and employees alike. If you are someone who enjoys greeting visitors and other office-related tasks, such as answering phones and coordinating schedules, keep reading. At Schneider Downs, our culture is our identity. And it’s our culture of care that makes us unique. Even as we grow, we work hard to retain this culture to continuously promote a positive, supportive work environment through our core values: Care, Integrity, Flexibility, Respect, and Drive.

Requirements

Bachelors’ degree in Business or related field OR High School Diploma/GED and four years of relevant experience required
Previous experience supporting executive-level individuals in a corporate environment is required
Proven ability to work independently and effectively in a dynamic, fast-paced, multi-tasking environment
Advanced knowledge of Microsoft Office suite, including Word and Excel
Strong writing, proofreading, editing and language skills
Extreme attention to detail, and strong organizational skills
Ability to define priorities and to handle multiple tasks and projects, with minimal direction
Ability to work under pressure; maintain problem-solving attitude
Adaptable; able to change focus quickly
Strong interpersonal skills in working with internal staff, shareholders and clients
Strong telephone oral communication skills
Discreet, with ability to keep information confidential
Knowledge of office support practices and techniques

Responsibilities

Provide best-in-class experience to clients, employees and other visitors by greeting guests, answering and redirecting calls from the switchboard, validating and tracking parking vouchers, as well handling monthly reconciliation
Manage conference room calendar and schedule, including coordinating room setup and equipment needs, as well as handling monthly invoices for use of conference rooms
Prepare monthly coverage schedule for receptionist desk for vacation and lunch breaks
Assist departments with scanning projects, large mailings and uploading information; support Office Services with confirmation letters, mailings, scanning, entering charges for mailings, etc.
Assist with employee onboarding by ordering ID badges for new hires and updating directories
Advise Office Services in advance of beverage setups for the following day’s meetings, as well as assisting with setup and cleanup when possible; keep inventory of supplies (e.g., beverages, office supplies, etc.)
Focus on customer service and continually strive to perform the duties in a manner that will result in best-in-class experience for clients and employees alike