Receptionist

Brunswick Group • New York, NY

2d • $60,000 - $70,000 • Onsite

About The Position

Brunswick Group’s New York Office is seeking a highly organized, approachable, collaborative and ambitious Receptionist. In this role, you will coordinate with the Administrative Team and the broader business to manage the office’s switchboard, interface with clients, and coordinate and support daily operations at our New York office.

This role requires onsite support Monday through Friday between the core hours of 8:00am-6:00pm ET, with flexibility before and after depending on the needs of the office

Requirements

• 1-3+ years of administrative or customer service experience in a fast-paced, confidential, client-driven professional services environment
• Strong written and verbal communication skills
• Ability to work both independently and collaboratively within a team
• Strong organization skills, with the ability to prioritize and manage multiple requests
• Ability to make thoughtful decisions under pressure
• Proactive communication, solutions-oriented, willing to take on new challenges
• Bachelor’s Degree preferred
• Intermediate to Advanced software skills (Microsoft Word, Excel, PowerPoint for PC, Windows 2000, Internet)

Nice To Haves

• International wok experience or knowledge
• Multi-lingual
• Familiarization with and knowledge of the New York area
• Physical requirements may include the ability to lift and move boxes weighing up to 40 lbs.

Responsibilities

• Manage incoming calls, including phone screening, call re-direction and message handling
• Oversee the visitor management system and issue visitor passes
• Schedule and manage conference room reservations
• Maintain a professional, tidy and welcoming reception area at all times
• Greet visitors in a gracious manner by welcoming, directing and announcing them appropriately
• Collaborate with the administrative team to develop and improve operational procedures
• Maintain strong internal relationships with the New York, U.S. and international Brunswick teams
• Receive, organize and upback deliveries and shipments of office materials
• Maintain continuous dishwasher operation throughout the day
• Monitor conference rooms throughout the day to ensure cleanliness and remove perishables left from meetings
• Assist with catering set up and breakdown for client and team events
• Offer support/back-up coverage to other administrative staff as needed
• Perform related duties as assigned

Benefits

• Medical, Dental, and Vision insurance.
• Disability insurance.
• Employee assistance program.
• Flexible spending account.
• Health savings account.
• Life insurance.
• Commuter Benefits.
• Generous Paid Time Off: 25 vacation days and 10 days sick leave, as well as 11 paid company holidays.
• Firm-sponsored 401(k) Plan with 3% automatic company contribution of base and bonus with an additional 1.5% profit share– immediate vesting.
• Career training and development opportunities.
• Employee discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level