Part-time Receptionist (Tue, Wed)

Heritage Christian School•Indianapolis, IN

4d•Onsite

About The Position

This position is responsible for serving as the front desk receptionist in the Administration Building and managing the Administration building lobby area in a quiet and professional manner. This includes handling all incoming calls to the school’s multi-line telephone system, greeting and assisting visitors, and performing other administrative duties as needed. This position may provide back-up to the Fine Arts Receptionist or other administrative assistants across campus, as needed.

Requirements

A high school diploma.
Experience as a receptionist, clerical support or other customer service related positions.
Proficiency with using Google applications and other office equipment.
Outstanding Customer Service
Strong levels of organization
Ability to maintain strict confidentiality
Possess a proven ability to multitask
Excellent interpersonal skills and teamwork
Clear verbal communication abilities
Must be able to move 25 pounds, operate and access all office equipment within his or her work area, remain stationary for extended periods of time, and negotiate the campus as needed.
The employee must occasionally move or position oneself accordingly.
Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Nice To Haves

Previous experience in a school environment is desirable.

Responsibilities

Welcomes visitors to the office; responds to their inquiries and/or directs them to appropriate school personnel; maintains the reception area in a clean, orderly and welcoming manner.
Answers incoming calls on the school’s multi-line telephone system; responds to general inquiries, directs callers to appropriate extensions and/or takes messages.
Answer calls rolling-over from other departments and schools across campus and respond/direct as appropriate
Retrieves messages from the general voice mailbox and forwards to appropriate personnel.
Sorts incoming mail for routing by a student helper.
Assists faculty, staff and students in operating the postage meter, fax machine and copier.
Cleans and organizes the kitchen.
Prepares information packets and mails them to prospective families on a regular basis; creates packets for campus events as requested by Admissions.
May perform other administrative assistance as needed, such as typing letters or assisting with mass mailings.
May participate occasionally in Emergency Response protocols; call 911 or HCS Security as needed.
Provide friendly customer service
Assist customers with in-store purchases and online order pickup
Restock merchandise and maintain well-organized displays