Receptionist
About The Position
The Receptionist will be responsible for greeting visitors, managing the telephone console, responding to information requests, and maintaining various lists and documents. This role also involves handling mailings and shipments, managing office supplies, and ensuring the breakroom is stocked. The receptionist must maintain a neat workstation, a warm personality, a positive attitude, and a neat appearance, while also upholding confidentiality. All front desk duties must be fully functional by 8 am. Additional duties include backing up other administrative staff and supporting new hire orientation.
Requirements
- High school diploma is required
- Bilingual Spanish required
- Customer Service Experience
- Purchasing and Purchase Order Experience
- Familiar with/or use of "AIA" for construction billing
- Bilingual - Spanish communication experience preferred
- Excellent written and verbal communication skills
- Ability to follow verbal and written instructions
- Detail oriented with excellent organization skills
- Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
- Ability to maintain accurate and auditable records
- Ability to work in a fast-paced service/construction team environment
- Attention to detail with emphasis on accuracy and quality
- Ability to prioritize work to balance multiple projects and deadlines
Responsibilities
- Greet all visitors courteously, determine their needs, check appointment, and direct them to proper person
- Operate a centralized telephone console to relay incoming, outgoing, and interoffice calls
- Respond appropriately to requests for information
- Maintain a list of employees' names, room locations, and telephone extensions
- Sort, distribute, and deliver faxes, mail, paychecks, and other documents
- Package and process mailings and shipments for USPS, UPS, FedEx, Lone Star etc.
- Maintain supply of applications
- Maintain a neat work station
- Ensure the breakroom is fully stocked of utensils, cups, coffee and paper towels
- Maintain a warm personality, positive attitude and neat appearance
- Maintain confidentiality of information
- Inventory and order office supplies weekly and as needed
- All front desk duties must be fully functional by 8am
- Perform other duties as assigned
- Backup for other Admin(s), as needed
- Support for new hire orientation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
