Receptionist

K2 Services•New York, NY

11d•$0 - $37•Onsite

About The Position

Opensity Solutions is seeking a professional, and highly organized Receptionist / Administrative Coordinator to join our team at a leading financial and investment firm in New York City. This is a highly visible, client-facing position that serves as the first point of contact for executives, clients, and visitors. We are looking for someone who sees this opportunity as a long-term career. The ideal candidate is a career receptionist/administrator who takes pride in creating an exceptional first impression, enjoys supporting a professional office environment, and is committed to growing with the organization over time.

Requirements

5+ years of experience in a receptionist, front desk, office coordinator, or administrative support role within a professional corporate environment.
Exceptional verbal and written communication skills.
Strong organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
Demonstrated professionalism, executive presence, and sound judgment.
A hospitality-first mindset with a genuine passion for delivering outstanding service.
High level of attention to detail, reliability, and discretion.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Nice To Haves

Previous experience in financial services, investment management, private equity, hedge fund, legal, or other professional services environments is a plus.
Successful candidates will demonstrate: Professional presence and exceptional interpersonal skills.
Outstanding administrative and organizational abilities.
Strong communication skills and executive-level professionalism.
A hospitality and customer service mindset with a commitment to creating a positive experience for every visitor and colleague.
A proven track record of longevity and stability in receptionist or administrative roles.
A genuine interest in building a long-term career with our organization and growing alongside the business.

Responsibilities

Serve as the primary point of contact for all visitors, clients, and guests, providing a warm, polished, and professional experience.
Answer and direct incoming calls with professionalism and discretion.
Manage reception operations, ensuring the front desk and common areas remain organized and presentation-ready.
Coordinate conference room scheduling, meeting setup, and hospitality for internal and external meetings.
Handle incoming and outgoing mail, packages, and courier services.
Provide administrative support including calendar coordination, document preparation, filing, data entry, and expense reporting as needed.
Order and maintain office and kitchen supplies while coordinating with vendors and building management.
Assist with office events, meetings, and other administrative projects.
Maintain confidentiality while handling sensitive information and interacting with senior executives.
Partner with colleagues across the organization to ensure smooth day-to-day office operations.