Receptionist, Part-Time

Covenant Living•Batavia, IL

21h•Onsite

About The Position

This Part-Time Receptionist position at Covenant Living is responsible for greeting residents, staff, and visitors in person or over the telephone in a positive and professional manner. Key duties include answering and transferring calls, monitoring emergency systems, directing visitors, maintaining the reception area, coordinating transportation requests, assisting residents with program sign-ups and payments, managing office equipment, handling mail and packages, facilitating maintenance requests, completing monthly charge sheets, and providing clerical support to other departments and the Lead Receptionist. The role also involves balancing the cash register/drawer.

Requirements

High school education or equivalent.
One year of secretarial training or clerical experience.
Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English.
Pleasant personality and telephone voice.
Ability to remain calm in an emergency situation.
Complete confidentiality when circulating general information.
Knowledge of computers including Microsoft Office Suite.
Interest in and desire to work with older adults.

Responsibilities

Answer all telephone calls as quickly as possible in a polite, personal, and friendly manner.
Transfer calls appropriately.
Take messages when the individual requested (resident or staff) is not available.
Monitor emergency system, directs staff to emergent situations, calls emergency personnel as appropriate, completes resident checks as appropriate to specific desk.
Provide information to all visitors and see that they are directed to the appropriate individual who can assist them, ensuring that all visitors/contractors sign in and wear appropriate badges according to policy and procedure.
Ensure that reception desk and lobby are kept clean and organized after each shift.
Facilitate transportation requests to appropriate staff, coordinate and communicate the timing of transportation to residents and staff.
Places courtesy calls to residents to remind them of transportation trips.
Assist residents in signing up for programs and activities and collect payment.
Is knowledgeable about all office equipment and is able to demonstrate how to use it to other staff, monitors equipment, reports supply need and issues to Lead Receptionist.
Sell postage stamps to residents and staff, receive packages and mail, sort mail and log in packages, inform residents/staff of packages to pick up.
Facilitate maintenance requests, inputs requests into system, and communicates to appropriate staff urgent or emergent situations.
Complete monthly charge sheets in accordance to procedure.
Support other departments in clerical duties as assigned by the Administrative Services Coordinator.
Support the Lead Receptionist in clerical duties and maintenance of the reception area.
Balance cash register/drawer including cash receipts and checks that have been cashed for individuals at the desk.

Benefits

Medical, dental and vision insurance (for full time employees)
Employer paid group term life and disability (for full time employees)
Paid Time Off (PTO) & six paid holidays (for full time employees)
403(b) with a 3% employer match (for full time employees)
Fitness center use at most facilities.
Life, AD&D (voluntary benefits)
Tuition assistance and scholarships (voluntary benefits)
Employee assistance program (voluntary benefits)
Legal services, home/auto insurance, discount purchasing program (voluntary benefits)
Pet Insurance (voluntary benefits)