Receptionist

RUMBERGER KIRK & CALDWELL PROFESSIONAL ASSOC•Tampa, FL

28d•Onsite

About The Position

RumbergerKirk is looking for a receptionist to join its Tampa office! We are looking for a highly self-motivated candidate, who is willing to learn and thrive in a fast-paced environment. As our receptionist, you will serve as the firm's ambassador and be the first impression for clients, guests and visitors. This role encompasses a variety of client services and administrative duties.

Requirements

High School Diploma or Equivalent.
Ability to remain courteous and professional at all times.
Team player.
Ability to operate switchboard and computer.
Advanced technology experience with Microsoft Outlook, Word and Excel.
Creative problem-solving.
Ability to work independently without constant supervision.
Ability to communicate clearly and effectively.
Ability to hear average or normal conversations.
Ability to press buttons and dial the telephone.
Ability to partake in repetitive motions: Movements frequently and regularly required using the arms, wrists, hands, and/or fingers.
Average visual acuteness to inspect documents and operate office machinery.
Ability to sit for long periods of time.
Ability to lift and move boxes.

Nice To Haves

Some college preferred.

Responsibilities

Answer incoming calls, screen, direct callers to appropriate attorneys and staff, and deliver timely and accurate messages.
Welcome and assist clients, guests, attorneys, and vendors.
Provide callers with information regarding office address(es), directions to firm locations, website information, fax numbers, etc.
Update phone extension list, firm employee roster and directory of all offices.
Validate parking tickets for approved clients and visitors.
Oversee scheduling use of conference rooms for meetings, depositions, mediations, luncheons, visiting attorneys, etc.
Assist other Office Services members with set-up and clean-up of conference rooms and kitchens.
Track and send out daily absentee list.
Contact property manager regarding maintenance requests (coordinating with Operations Support Specialist), as well as manage select vendors related to the front desk and lobby area.
Back up other Office Services members when they are out of the office.
Assist attorneys, managers, paralegals, and other staff with other miscellaneous projects. Examples: opening files; filings in State and Federal Courts; updating files for court hearings; inputting attorneys' time as time allows.
Assist in closed file process.