Receptionist (3-Month Contract, Potential to Convert to Permanent)

Prime Controls • Lewisville, TX

1d • Onsite

About The Position

We are looking for a Temp to Perm Receptionist. The role of Receptionist at Prime Controls is crucial, as you are often the first impression for people visiting our office. In this position, you will adeptly convey Prime Controls' professional image, whether communicating over the phone or interacting in person. Serving as the central point of contact for our staff, vendors, and, most significantly, our clients, the ideal candidate will demonstrate exceptional verbal and written communication skills, possess strong organizational abilities, and exhibit a keen attention to detail. Additionally, this role involves undertaking administrative and clerical functions, providing general support across various departments.

Requirements

• Excellent verbal and written communication skills.
• Keen attention to detail in administrative tasks.
• Professional appearance and demeanor.
• Ability to represent the company in a polished and courteous manner.
• Familiarity with office equipment, including phones, copiers, and printers.
• Ability to handle and prioritize many types of advanced administrative duties and use independent judgement and initiative
• Must be able to multi-task
• Must have an upbeat and friendly demeanor

Nice To Haves

• 1 year or more of receptionist experience.
• Proficient computer skills, including proficiency in Microsoft Office applications.
• Adaptability to a dynamic work environment.
• Ability to collaborate with colleagues and various departments.
• Commitment to maintaining the confidentiality of sensitive information.
• Knowledge of and adherence to professional etiquette.
• Efficient time management skills to meet deadlines.
• Willingness to take on additional responsibilities and assist in different areas.
• High school diploma or equivalent; additional relevant certifications are a plus.
• Positive attitude and a proactive approach to daily responsibilities.

Responsibilities

• Answer, screen and direct all phone calls in a professional and friendly way
• Meet and greet all visitors in a polished and professional manner
• Manage staff movements in and out of the office
• Administrative and clerical support as needed
• Maintain company calendar, manage conference room bookings and meetings.
• Organize company in house lunches and catering
• Order and maintain office supply inventory
• Tidy and maintain reception, conference and break room areas
• Handle and prepare outgoing and incoming mail
• Ship and receives packages
• Process correspondence, letters, forms, reports and various documents
• Maintain various filing systems
• Ensure faxes (such as bids) get to appropriate personnel
• Organize travel arrangements (hotels, flights)
• Answer emails in Outlook

Benefits

• Health, Dental, and Vision coverage
• Flexible Spending Account(s)
• Generous PTO
• Numerous culture events
• ESOP
• 401k matching

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED