Receptionist

Quanta Services • Escondido, CA

33d • Onsite

About The Position

The Receptionist will provide front office and administrative support including, but not limited to, data entry, reconciling, typing, filing and scheduling, coordination of meetings and conferences, making travel arrangements, and obtaining supplies. The Receptionist will deal with a diverse group of important external callers and visitors, as well as internal contacts, at all levels of the organization.

Requirements

• Demonstrated ability to work well independently, and collaboratively within the department
• Ability to have independent judgment and credibility required to plan, prioritize and organize workload
• Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines
• Excellent organizational and planning skills, with attention to detail
• Strong verbal and written communication skills
• Strong personal effectiveness/credibility
• Strong technical capacity
• Knowledge of Microsoft Office

Responsibilities

• Provide day-to-day front office and administrative support
• Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office
• Work independently, and within a team on special nonrecurring and ongoing projects
• Recommend changes in office practices or procedures as needed
• Take messages or field all routine and non-routine questions, and respond regularly to requests for information
• Organize and prioritize large volumes of information and calls
• Act as a liaison with other departments and outside agencies, including high-level staff.
• Establish, develop, maintain and update records/filing system, and retrieve information as necessary
• Sort and distribute mail for department, and determine level of priority
• Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department
• Order office supplies as needed
• Sign for all packages and deliveries, and direct them to the correct person
• Assist/provide backup support to other office support employees as needed
• All other duties as assigned

Benefits

• Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
• Flexible Spending Accounts/Health Savings Accounts
• PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike)
• Group Discount (Pet Insurance, Auto Insurance, Home Insurance)
• Retirement Savings Plan (401K) with company matching
• Short & Long Term Disability
• Supplemental Life and AD&D Insurance
• Paid Holidays and Vacation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed