RECEPTIONIST

McAfee & Taft•Oklahoma City, OK

11d•Onsite

About The Position

The Receptionist is responsible for the greeting of clients and answering phone calls. This includes internal and external calls, scheduling conference rooms and placing conference calls.

Requirements

A High School diploma is required.
Minimum of 1-year receptionist/administrative assistant experience required
Skilled with MS Office Suite
Excellent written and oral communication skills (comprehension & expression).
Strong interpersonal skills: ability to work well with a wide range of people.
Demonstrate dependability through good attendance and adherence to timelines and schedules.
Strong sense of customer service and the ability to maintain a high degree of confidentiality.
Strong analytical and problem-solving skills.

Nice To Haves

2+ years in receptionist/administrative assistant experience preferred.

Responsibilities

Greet clients in a pleasant and professional manner
Receive and direct calls to the appropriate extensions
Reserve conference rooms
Coordinate parking arrangements
Perform clerical tasks with department standards for best practices
Perform operator services (i.e. search for phone numbers, give driving directions)
Handle employee absentee notifications
Facilitate incoming deliveries
Monitor activity in the reception and common areas
Responsible for adhering to departmental practices
Perform data entry related to updating and maintaining client contacts in accordance to policies and procedures
Copying and scanning
Distribution of various firm publications
Clean conference rooms, phones, reception area and other related items or areas
Refill supplies in conference rooms and keep drawer organized and free of clutter
Refill water refrigerator
Take food orders and delegate to proper staff
Back-up in Office Services role