Receptionist
About The Position
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. As the Receptionist you will be the welcoming face and voice of our organization. As the first point of contact for clients, visitors, and employees, the Receptionist plays a crucial role in creating a positive and professional impression. The ideal candidate will handle phone calls, greet guests, and assist with administrative tasks, ensuring smooth operations and exceptional customer service. This position offers an exciting opportunity to be part of a dynamic team and contribute to the overall success of our company through excellent communication and organizational skills.
Requirements
- High school diploma or equivalent (associate’s or bachelor’s degree preferred)
- Prior experience in a legal office or administrative role is highly preferred
- Familiarity with legal terminology and court procedures is a plus
- Proficiency in Microsoft Office (Word, Outlook, Excel) and legal software systems
- Strong written and verbal communication skills
- Excellent organizational and multitasking abilities
- Ability to work in a fast-paced, deadline-driven environment
- Professional demeanor and client service focus
- Attention to detail and accuracy
- Time management and prioritization skills
- Discretion and confidentiality
- Strong interpersonal skills
- Ability to follow instructions and work independently
Responsibilities
- Greet clients, visitors, and vendors in a courteous and professional manner
- Answer, screen, and direct incoming phone calls promptly
- Schedule client consultations, meetings, and attorney appointments
- Manage conference room calendars and ensure meeting spaces are prepared
- Ensure confidentiality and proper handling of sensitive legal information
- Provide general administrative support to attorneys and legal staff
- Maintain a clean, organized, and professional reception area
- Maintain and organize client files, both physical and electronic
- Handle incoming and outgoing mail, legal documents, and courier deliveries
- Assist with document preparation, formatting, and filing (including court filings when needed)
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement plan
- Paid Time Off (PTO)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
