Receptionist

Devine Millimet & Branch•Manchester, NH

29d•Onsite

About The Position

Devine Millimet seeks a full-time Receptionist to join their team. The successful candidate will project a professional image and provide outstanding customer service to clients, visitors, and colleagues, while being a positive team player. The role requires multitasking, dependability, and organizational skills along with the ability to follow established procedures. This position is 100% on site in their Manchester, NH office.

Requirements

Project a professional image
Provide outstanding customer service
Be a positive team player
Multitasking skills
Dependability
Organizational skills
Ability to follow established procedures

Responsibilities

Welcoming clients and visitors upon arrival at reception; offering coffee or water
Observing business etiquette, and maintaining a professional appearance
Notifying legal staff of client arrival and directing clients as needed
Answering, screening, and forwarding phone calls in a professional manner, including coordinating multiple calls at the same time
Directing the flow of mail, faxes, and deliveries to reach the intended recipients
Maintaining a clean, organized, and welcoming reception area, conference rooms, and visitor spaces
Manage and prepare conference rooms for meetings
Ordering office supplies
Organizing materials for scanning
Mailing client invoices and statements
Ordering lunches as needed for meetings, internal and external events
Sending invitations for firmwide events to internal staff and external invitees
Maintaining building security by monitoring visitor and vendor access, verifying identification, issuing visitor badges, and maintaining visitor/vendor logs.
Providing administrative support to the Operations team, attorneys, and staff as requested.
Assisting with special projects and office-wide initiatives.
Other duties as assigned by the Operations Manager