Receptionist

Allied Fire Protection•San Antonio, TX

4d•Onsite

About The Position

The Receptionist will be responsible for greeting visitors, managing the telephone console, and handling various administrative and clerical tasks to ensure the smooth operation of the front desk. This role requires a high school diploma, bilingual Spanish proficiency, and customer service experience. The ideal candidate will be detail-oriented, organized, and able to work effectively in a fast-paced environment.

Requirements

High school diploma is required.
Bilingual Spanish required.
Customer Service Experience.
Purchasing and Purchase Order Experience.
Familiar with/or use of "AIA" for construction billing.
Excellent written and verbal communication skills.
Ability to follow verbal and written instructions.
Detail oriented with excellent organization skills.
Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company.
Ability to maintain accurate and auditable records.
Ability to work in a fast-paced service/construction team environment.
Attention to detail with emphasis on accuracy and quality.
Ability to prioritize work to balance multiple projects and deadlines.

Nice To Haves

Bilingual Spanish communication experience preferred.
Familiar with/or use of "AIA" for construction billing.

Responsibilities

Greet all visitors courteously, determine their needs, check appointments, and direct them to the proper person.
Operate a centralized telephone console to relay incoming, outgoing, and interoffice calls.
Respond appropriately to requests for information.
Maintain a list of employees' names, room locations, and telephone extensions.
Sort, distribute, and deliver faxes, mail, paychecks, and other documents.
Package and process mailings and shipments for USPS, UPS, FedEx, Lone Star etc.
Maintain a supply of applications.
Maintain a neat work station.
Ensure the breakroom is fully stocked with utensils, cups, coffee, and paper towels.
Maintain a warm personality, positive attitude, and neat appearance.
Maintain confidentiality of information.
Inventory and order office supplies weekly and as needed.
Ensure all front desk duties are fully functional by 8 am.
Perform other duties as assigned.
Backup for other Admin(s), as needed.
Support for new hire orientation.