Rainbow Center Receptionist

Center for Developmentally Disabled•Blue Springs, MO

3d•Onsite

About The Position

This position works closely with the Executive Team to provide skilled, efficient, and proactive administrative support. It is responsible for managing all front desk operations, including answering incoming calls, greeting visitors, tracking student attendance, and preparing monthly forms. The role plays a key part in ensuring a positive impact on Rainbow Center’s programs and overall success.

Requirements

Attention to detail.
Computer skills
Well organized
Excellent communication skills both verbal and written.
Ability to meet deadlines.
Confidentiality
Ability to adapt to a changing environment.
Perform a broad range of simultaneous duties.
Flexibility
Person Centered focused.
Sufficient experience in individualized program development
Ability to read, write, speak, understand, and type in English.

Responsibilities

Answer telephone calls, direct messages, and route calls promptly and professionally.
Greet visitors and parents; notify appropriate staff of their arrival.
Announce bus changes and arrival/departure information.
Maintain a clean, organized, and welcoming reception area.
Monitor entryway for issues and report or resolve as needed.
Maintain and manage the organizational calendar; send weekly email reminders for updates.
Handle faxing, copying, and general office correspondence.
File and retrieve documents and reference materials.
Prepare flyers, parent notes, and general communications; submit for supervisor approval before distribution.
Maintain office equipment and two-way radios used for playground safety and communication.
Manage and replenish office supplies as needed.
Maintain and organize student attendance records and program files (Community Access, Bathroom, Activity Funds, etc.).
Assist with yearly enrollment documentation.
Assist in maintaining, developing, and organizing student files and discharge summaries.
Prepare and maintain a supply of 10 student enrollment packets.
Assist with Rainbow Center progress reports.
Assist Executive Team members with scheduling, appointments, travel arrangements, and reservations.
Support Development Director with donor relations, auction coordination, and database management.
Assist in maintaining social media platforms.
Upload and organize photos from ROI, ROIi, and RC cameras monthly; maintain external photo drive.
Research and order supplies as approved by administration.