Receptionist

Neonet•Cuyahoga Falls, OH

20h•Onsite

About The Position

Under the direction of the NEOnet Executive Director, the Receptionist is responsible for greeting and welcoming visitors and providing general office support in a variety of tasks. This job has a FLSA status of Non-Exempt.

Requirements

High School diploma or equivalent.
Bookkeeping skills/experience.
Demonstrated competence in the use of computer equipment.
Working knowledge of basic and advanced office procedures and the operation of office equipment and machines.
Evidence of communication skills and organizational skills.
Must be accurate, efficient and capable of handling detailed work assignments.
Ability to work cooperatively and harmoniously with many individuals of varying backgrounds and to handle information professionally and confidentially.
Ability to organize tasks into a logical and purposeful sequence.
Provide problem-solving initiative, cultivate resources available from other OECN sites, the Ohio Department of Education, and associated commercial vendors.
Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents.
Ability to respond to common inquiries or complaints from staff members and clients, regulatory agencies, or members of the business community.
Ability to write reports.
Ability to effectively present information to top management, public groups, and/or boards of directors.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret and extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Nice To Haves

Proficiency in Microsoft Work, Excel, PowerPoint, and Outlook.
Ability to use software tools to perform needed tasks.
Experience with the USPS and USAS financial software packages and related components.

Responsibilities

Welcomes all visitors by greeting, directing and announcing them appropriately.
Maintains security of the facility by following procedures and controlling access to the building.
Manages meeting room requests and setup.
Updates appointment calendars and schedules meetings/appointments as needed.
Updates digital signage with daily events and schedules.
Enters office documents into document management system.
Takes and receives messages for Executive Director.
Coordinates meetings and organizes catering when appropriate.
Assists with clerical duties such as photocopying, faxing, filing and collating.
Makes regular deposits at the bank for the council.
Monitors and maintains office equipment.
Orders office supplies and maintains supply inventory.
Prepares and coordinates all equipment returns and shipments.
Receives, sorts and forwards incoming mail.
Performs administrative duties including, but not limited to word processing, data entry and report generation.
Assists Administration team with projects upon request.
Updates website as needed.
Maintains agency contact database.
Assists with agency quarterly newsletter.
Monitors facility appearance and notifies Business Manager of any issues.
Performs other duties as assigned by the NEOnet Executive Director.