Receptionist

PROMESA R.H.C.F. • Buffalo, NY

2d

About The Position

The receptionist is responsible for providing secretarial, clerical, and administrative support to ensure that municipal services are provided in an effective and efficient manner.

Requirements

• High School Diploma or GED required; or AA/AS in Administration or related field preferred.
• Minimum of (2) years of experience in an office setting.
• Must obtain a Mandated reporter (2 hours) prior to hire date.
• Intermediate use of standard Microsoft Office & Internet required.
• Bilingual (Spanish/English); strongly preferred.
• Ability to work on a strong team of professionals in a culturally diverse environment.
• Ability to multitask and to work and function under pressure.

Nice To Haves

• AA/AS in Administration or related field preferred.
• Bilingual (Spanish/English); strongly preferred.

Responsibilities

• Provides general operator services, and operates paging/ telephone system as required.
• Provides informational services by switching all incoming calls, placing long-distance calls, providing information by phone and paging, and maintaining the message center.
• Ensures that the safety and security of the facility is not jeopardized.
• Responsible for ensuring that the lobby area is clean, quiet, and well-maintained at all times.
• Monitors the cameras throughout the building as well as the parking lot.
• Monitors clients coming in and out of the facility.
• Ensures that all visitors sign in and are screened before entering the facility.
• Ensures that there are no trespassers on the property.
• Communicate all concerns to the appropriate staff immediately.
• Performs assigned clerical duties and responsibilities.
• Receives, sorts, and routes incoming correspondences to individuals and departments concerned.
• Maintains a listing of emergency phone numbers of on-call personnel, departments, key personnel, etc.
• Attends and participates in in-service educational classes and on-the-job training programs as directed.
• Assists with administrative duties as directed, assists other departments in the administrative matter as directed.

Benefits

• medical
• dental
• vision coverage
• generous paid time off
• vacation days
• paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED