Receptionist - Part Time, Permanent (Coquitlam)

Strive•Coquitlam, BC

9h•Onsite

About The Position

Strive Living Society, a non-profit, charitable organization, is looking for a Part-Time Receptionist to ensure smooth and efficient operations of our Head Office, located in Coquitlam. The successful candidate will perform a variety of administrative tasks, manage ad hoc tasks, assist in general day-to-day office administration and housekeeping, and handle special assignments as required. This role is crucial for maintaining the overall office environment and supporting the organization's mission.

Requirements

High School Diploma.
Minimum of one year receptionist or office admin related experience.
Excellent interpersonal and intercultural communication skills.
Strong administrative, analytical, research, planning, and organizational skills.
Ability to manage multiple concurrent projects, meet deadlines and prioritize workload.
Skilled at typing and document/report preparation and layout.
Computer skills in MS Office products specifically Word, Excel, Powerpoint, Outlook and other application software.
Knowledge of administrative operations and general office duties, filing and secretarial procedures.
Ability to act in accordance with established policies and procedures in the event of emergencies.
Ability to accept change and adapt to a variety of assignments.
Ability to work well independently and within an established team.
Awareness of and respect for the human rights of individuals with disabilities.
Command of the English language.
Criminal Record Clearance
Physical ability to perform the duties of the position
Eligibility to work in Canada
Class 5 BC Driver’s License and clean driver’s abstract
Must have a personal vehicle for work use.

Responsibilities

Welcoming visitors and guests as the initial point of contact, in person or remotely via digital modes of communication; answering or referring inquiries.
Answer multiline telephone system, respond to general enquiries, take messages, and transfer calls as appropriate.
Preparation and receipt of courier pick-ups and deliveries. Deliver and retrieve mail.
Maintain the Society database of stakeholder contacts. Update contact information on the database as needed.
Assist office personnel with filing, typing, label making, envelope stuffing, mail merging, photocopying, distributing memos, assembling packages of materials.
Maintain the telephone system, office postage machine, photocopier, printers, recycling/shredding boxes, and water cooler. Ensure service is scheduled regularly and as needed.
Order, inventory, and organize office supplies and equipment e.g. computers, desks, chairs, paper, toner, binders, writing utensils, cleaning supplies, bathroom supplies, etc.
Order, inventory, and maintain kitchen supplies e.g. paper towels and plates, disposable utensils, coffee, coffee creamer, sugar, etc.
Distribute bulk orders of supplies, equipment, and furniture to respective programs and worksites.
Circulate electronic information throughout the office and/or Society as appropriate e.g. professional development opportunities, flyers, brochures, advertisement, memos, etc.
Schedule boardroom and training room appointments.
Prepare rooms for scheduled appointments and meetings, arrange catering, room set-up and room clean-up.
Coordinate cleaning and maintenance with an external cleaning company. Maintain an overall clean, tidy, organized, and professional office environment.
Attend meetings and training as scheduled and required.

Benefits

Employer paid Criminal Record Check Clearance
Paid orientations
Paid trainings (First Aid, CPR, Mandt, etc.) and professional development
Employer paid extended health benefits including prescription medication, paraprofessional services, vision, etc.
Employer paid dental benefits including orthodontic coverage
Employer contribution to Municipal Pension Plan (MPP)
Employer paid Employee and Family Assistance Program (EFAP)
Competitive paid annual vacation
Generous statutory holiday pay
Generous paid Health Bank
Flexible schedules to accommodate life/work balance
Referral bonus program
An inclusive environment with team building events and cultural celebrations
Health and wellness activities and incentives
Milestone rewards
Access to community member discounts