Receptionist (Full-time)

Diocese of St. Augustine•Jacksonville, FL

1d•Onsite

About The Position

Under the direction of the School Principal or Office Manager, is responsible for providing a variety of receptionist and administrative duties in a school. The role supports the school’s spiritual and pastoral mission and requires adherence to Catholic principles. The receptionist fosters communication and works collaboratively with office staff and faculty, handles incoming telephone calls and visitors professionally, distributes mail, maintains sign-in logs, schedules calendar requests, and manages correspondence. This position also involves collecting and making deposits, maintaining accurate attendance records, administering tardy/admit slips, updating the student information system, and assisting with paperwork. The receptionist is expected to attend to the needs of visitors, participate in emergency evacuation processes, and provide support to school personnel as needed. Other duties may be assigned.

Requirements

Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic School
Excellent communications skills, verbal and written
Excellent human relations and interpersonal skills
Exercise courtesy to fellow employees, parents, parishioners and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
Ability to maintain confidentiality of student and parent information
Ability to work collaboratively in a team environment
Punctuality is a must at all times
Proficiency in computer technology to include word-processing, spreadsheets and internet research
Minimum typing skill of 40 WPM
Professional bearing; clean and neat personal appearance
Ability to successfully pass a background, criminal history, and credit history check
Must successfully pass the required criminal background check prior to employment and every five years
Must complete Protecting God’s Children (PGC) workshop prior to employment
High School Graduate or equivalent
3 years’ experience as a receptionist in a small, medium or large firm or equivalent experience
Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.

Nice To Haves

If Catholic, must be in communion with the Church

Responsibilities

Support the school’s spiritual and pastoral mission
Abide by Catholic principles in the teacher’s professional and private life
Foster communication and works collaboratively with office staff and faculty
Answer and handle incoming telephone calls in a professional and courteous manner
Distribute mail daily; perform mailings as necessary
Maintain sign in logs as necessary including records
Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar
Receives and handle in a professional manner, all incoming calls and visitors; screen and handle requests for information
Be knowledgeable of school rules and school/church events
Accurately and on a timely basis, handles all correspondence, incoming and outgoing; maintains files and other documentation
Provides necessary staff support to parish staff and others as requested
Collects, maintains, and makes all deposits of funds received utilizing the school database management system
Maintain accurate attendance records for students; print reports as needed
Receive payments, notes, scrip orders, etc. and disseminate to appropriate personnel
Retrieve phone messages; Administer tardy/admit slips to students
Maintain and update information in student information system
Assist the office with processing paperwork
Attend to the needs of visitors to the school office; maintain reception
Participate in the evacuation process in the event of emergencies; maintain and monitor sign in logs as necessary
Provide support to school personnel as necessary
Perform other duties as assigned