Receptionist, TD Securities

TD•Houston, TX

22h•$30,000 - $50,000•Hybrid

About The Position

Seeking a professional, service-minded Receptionist to manage front desk operations and support day-to-day office administration. This role is the first point of contact for guests and employees and helps keep the office running smoothly through conference room coordination, mail/shipping, supply tracking, and support for internal and external events.

Requirements

1+ years of receptionist, front desk, or administrative experience (professional office environment preferred)
Strong verbal and written communication skills; professional and friendly customer service mindset
Excellent organization, time management, and multitasking skills with strong attention to detail
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort supporting Zoom/Webex/Teams meetings
Ability to handle sensitive information with discretion and maintain a polished, professional presence
Comfort with common office equipment (copiers/scanners, postage)

Nice To Haves

Supporting office events and hospitality (internal meetings, client events, and celebrations).
Coordinating conference rooms, catering, and meeting logistics across multiple departments.
Partnering with building management/security on visitor access and office operations.
Interest in serving in optional office roles (e.g., Fire Warden) or pursuing Notary certification, if applicable.
Ability to anticipate needs and proactively identify improvements to office processes.

Responsibilities

Serve as the first point of contact for all visitors; greet guests, notify hosts, and support a positive office experience.
Answer and route incoming calls, messages, and inquiries with professionalism and discretion.
Maintain visitor processes, including pre-made visitor badges, sign-in logs, and coordination with building/security as needed.
Coordinate conference rooms for all departments and external office users, including scheduling, setup readiness, and basic reset between meetings.
Manage mail and packages (receiving, sorting, and shipping), including coordination with carriers and tracking as needed.
Monitor, inventory, and restock recurring office supplies and hospitality items; flag reorder needs and maintain neat storage areas.
Provide general administrative and clerical support (printing/scanning, filing, document preparation, and light data entry).
Support internal and external events throughout the year, including meeting logistics, vendor coordination, and day-of assistance.
Assist with special projects to improve office operations (e.g., conference room processes, copy room organization, and hospitality refreshes).