Receptionist

Aston Carter•Tampa, FL

12d•$52,000 - $52,000•Onsite

About The Position

Aston Carter is hiring a Receptionist in Downtown Tampa! This role involves welcoming visitors, maintaining office security, managing mail, ensuring the tidiness of office spaces, conducting safety walks, reporting maintenance issues, managing office supplies and equipment, supporting the HR and leadership teams, and coordinating on-site meetings.

Requirements

Strong professional communication skills, with the ability to provide clear, concise information and represent the office with executive presence.
Customer service–oriented mindset with strong listening skills and a friendly, welcoming demeanor.
Experience working in a front desk or receptionist role, including greeting guests, managing visitor flow, and handling office coordination.
Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
Comfort using Outlook for calendar management, including scheduling meetings and coordinating conference room logistics.

Nice To Haves

Experience ordering office supplies and catering and verifying related invoices.
Ability to maintain office equipment and coordinate with property management for repairs and lease renewals.
Comfort preparing basic documents and information in Excel and Word.
Confidence and poise in serving as the face of the office and interacting regularly with leadership and management.
Interest in a long-term, stable receptionist role with opportunities to grow within a professional front desk environment.

Responsibilities

Welcome visitors to the office in a professional, courteous manner and validate parking cards when applicable.
Maintain office security by following established procedures, ensuring visitors are signed in and issued proper badges.
Distribute incoming mail and manage all incoming and outgoing mail and packages with carriers.
Ensure the tidiness and professional appearance of meeting rooms, mail room, breakroom, reception area, and other office spaces.
Conduct regular safety walks throughout the office to help maintain a safe and orderly environment.
Report maintenance issues within the office suite by logging repair requests with property management in a timely manner.
Perform office services functions by monitoring office supply inventory levels, placing new orders, and verifying related invoices.
Ensure office equipment is properly maintained and that applicable leases are negotiated and renewed on schedule.
Provide support to the HR team, which may include preparing information in Excel or Word documents, ordering business cards, and arranging employee name plates.
Manage offsite employee parking arrangements as well as changes related to building parking.
Support the leadership team with calendar management, including scheduling meetings, coordinating conference room usage, and handling document requests.
Coordinate and support on-site meetings by arranging catering, supplies, and other logistical needs.