Receptionist

SOUTHWEST MATERIAL HANDLING INC•Mira Loma, CA

43d•$18 - $20•Onsite

About The Position

The receptionists our first impression to customers, vendors, and employees. This position provides outstanding service and support to our internal and external clients.

Requirements

High school diploma or equivalent
Minimum of 2 years experience in a same / similar role
Knowledge of administrative and clerical procedures and systems
Proficiency with Microsoft Office software (Word, Excel, Outlook)
Proven knowledge of business letter writing and the standard format for typed materials
Methods and techniques for record keeping and filing
Methods and techniques of proper phone etiquette
Customer service aptitude and attitude
Demonstrate excellent written and verbal communication
Must be punctual with good attendance
Ability to multitask in a fast-paced environment
Possess strong organizational skills and attention to detail

Nice To Haves

Commitment / Dependability
Even Temperament
Integrity
Problem Solving

Responsibilities

Greets the public and refers to appropriate department and / or staff members.
Answers phones in a timely manner, route calls or takes messages as needed.
Assists and supports the Human Resources department with special projects.
Ensure the professional appearance of the front lobby and waiting area.
Ensures the front desk is neat, presentable, and equipped with supplies to perform duties.
Open, sort and distribute incoming correspondence, including mail, emails etc. as needed
Prepare outgoing mail including bulk mail, FedEx, payroll checks, courier services, etc.
Assists with employee travel arrangements.
Assists with New Hire Orientation, including preparation of welcome bags, ordering breakfast and lunch for the team.
Setups conference room for special events.
Maintains and distributes company organizational chart.
Tracks and orders office supplies; maintains supply closet inventory and cleanliness.
Performs a variety of general office support duties as assigned.