Receptionist
Valence Surface Technologies•West Springfield, MA
•Onsite
About The Position
The Receptionist will be responsible for welcoming visitors, answering inquiries, and maintaining a safe and clean reception area. This role involves directing visitors, distributing and receiving applications, sorting mail, and preparing documents for scanning into an electronic database. The receptionist will also ensure scanned documents are legible and report any maintenance issues with scanners.
Requirements
- Ability to greet visitors in person or on the phone.
- Ability to answer or refer inquiries.
- Ability to direct visitors to appropriate personnel.
- Ability to ensure visitors are given badges.
- Ability to maintain a safe and clean reception area.
- Ability to comply with procedures, rules, and guidelines.
- Ability to respect confidentiality.
- Ability to distribute and receive applications.
- Ability to sort and distribute mail.
- Ability to prepare documents for scanning (remove staples, paper clips, etc.).
- Ability to scan documents into an electronic database.
- Ability to ensure scanned documents are legible.
- Ability to report scanner maintenance or repair needs.
Responsibilities
- Welcome visitors by greeting them, in person or on the phone, answering or referring inquiries.
- Direct visitors to the appropriate company personnel, making sure all customers entering the building are given badges.
- Maintain a safe and clean reception area by complying with procedures, rules, and guidelines.
- Respect confidentiality in discussing participant/consumer, staff, volunteers and organizational matters.
- Distribute and receive applications for job seekers.
- Sort and distribute mail to appropriate departments.
- Prepare documents to be scanned by removing staples, paper clips, etc.
- Scan documents into electronic database as directed by the company.
- Ensure the scanned documents are legible before submitting them in the electronic database.
- Report any maintenance or repairs needed on the scanners to the appropriate outsourced company.
- Perform other duties as assigned.
Benefits
- Medical
- Dental
- Vision
- Long term Disability
- Employee Assistance Program
- 401(K)-3% Match
- Holiday Pay
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
