Receptionist

Telementum Global•Lawrenceville, GA

About The Position

We are looking for a Receptionist to support a successful and rapidly growing business with trusted brands. As the receptionist, reporting to the Director of HR, you will be responsible for providing administrative support. You will cover Receptionist duties providing clerical and front-desk support across the entire organization. The role includes greeting visitors, taking phone calls, handling correspondence, keeping the reception area clean, ordering catering for various meetings.

Requirements

Relevant experience and secretarial/administrative knowledge.
Exceptional written and oral communication skills.
Strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook).
Ability to work under pressure and to tight deadlines.
Good organizational and time management skills.
Ability to research, digest, analyze and present material clearly and concisely.
Excellent interpersonal skills.
Ability to work on own initiative.
Attention to detail.
Flexibility and adaptability to juggle a range of different tasks.
Honest, reliable and with high levels of discretion and an understanding of confidentiality issues.

Nice To Haves

Receptionist experience – strong plus
Excellent interpersonal and communication skills and the ability to maintain a pleasant and friendly working manner.
Excellent time management skills and a high degree of flexibility.
Ability to work efficiently and effectively with a high degree of attention to detail.
A can do & problem-solving attitude.

Responsibilities

Maintaining CEO diary; arranging appointments and taking messages.
Dealing with incoming email and post, often corresponding on behalf of the CEO.
Arranging Chairman & CEO travel, visas and accommodation.
Daily management of hourly employee timecards through Paychex Time and Attendance module to include administration of attendance points policy.
Assisting with recruitment efforts including development and filing of job descriptions, conducting screening calls, and arranging interviews through the recruitment platform (Workable).
Maintain documentation and process for onboarding of new hires
Assisting in the establishment and documentation of probationary periods for new hires.
Assisting with the creation Personal Development Plans (PDPs) for new hires.
Manage the Performance Management Process through collecting goal review submissions from line managers across the organization and tracking progress for objective scores each quarter.
Assist in coaching of employees to maintain policy compliance throughout the business.
Managing all phone calls, enquiries and requests and handling them courteously and prioritizing as a matter of urgency.
Typing/word processing and filing; devising and maintaining office systems, including data management and archiving.
Implementing and maintaining procedures/administrative systems.
Provide general assistance during presentations.
Meeting and greeting visitors at all levels of seniority; liaising with clients, suppliers and other staff.
Order office supplies and drinks for executive conference room.
Support corporate meeting function set up and preparation, I.E. food and beverage ordering, catering, etc.
Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
Serves visitors by greeting, welcoming, and directing them appropriately.
Notifies company personnel of visitor arrival.
Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
Any other tasks as assigned by management.

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Voluntary Short-Term Disability
Voluntary Supplemental Life/AD&D
Voluntary Accident
Voluntary Critical Illness
Company paid Long-Term Disability
Company paid Basic Life/AD&D
11 total holidays, including 4 "Floating Holidays" which are employee chosen dates.
Generous PTO policy
401k (Traditional and/or Roth options)
401k company matching