Receptionist

VEGA Americas•Mason, OH

12d•Onsite

About The Position

VEGA Americas manufactures, distributes, and services process instrumentation to measure level, density, weight, and pressure. Our products have been making industrial processes safer and more efficient for over 60 years. As an employee, you’ll find VEGA Americas commits itself to the highest quality standards and respect for the individual needs of employees, customers, vendors, and shareholders. Don’t take it from us alone, VEGA has been awarded a Cincinnati Enquirer’s Top Workplace Award for 9 years running! Our Mission: With innovative technologies and services, we develop solutions that inspire. Through our sense of simplicity and our focus on people, we are looking to the future with curiosity. Locally grounded and globally connected, together we give values a home. Our Values: Curiosity, Humanity, Simplicity, Connectivity

Requirements

High School Diploma or general education degree (GED)
One to three months related experience and/or training, OR equivalent combination of education and experience.

Responsibilities

Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department.
Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
Answer questions about the organization and provide callers with addresses, directions, and other information.
Scan Bill of Materials from daily shipments and add documents under the supplements tab in TopVis.
Welcome on-site visitors, determine the nature of business, and announce visitors to appropriate personnel.
Monitor visitor access via daily sign-in and issuing of visitor badges (provide safety gear when applicable).
Sort incoming mail and prepare outgoing mail each day.
Sort and mail invoices that are printed.
Monitor supplies for postage meter machine and invoice printer paper, re-order supplies accordingly.
Facilitate ordering of off-site storage box retrieval, route to the appropriate contact.
Create and print documents when necessary.
Support Sales as needed including booking hotels, flights, and transportation. New hires and current sales staff are included.
Work with and schedule VEGA Driver as well as assist with managing VEGA fleet vehicles for use in Mason.
Perform other duties as needed.