Receptionist/Team Administrative Assistant

KPMG•Halifax, NS

About The Position

At KPMG in Canada, our people bring their unique perspectives to Canada’s most important challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where your career can make a difference. An enthusiastic and dedicated individual is required for a Receptionist/Team Administrative Assistant position. The successful candidate will work in a professional environment covering reception as directed by the Local Administrative Lead/Office Manager.

Requirements

Professional attitude and approach is a prerequisite.
Excellent interpersonal and communications skills and co-operative in a team environment.
Well-organized, capable and interested in taking initiative.
Ability to prioritize work and work under pressure.
Discretion and the ability to handle confidential material appropriately.
Good rapport and are skillful and tactful in dealing with appropriate personnel, both internally and externally of the firm.
Timely in responding to inquiries and requests, discussing those with superiors where appropriate.
Demonstrates initiative to resolve client issues where appropriate.
Experience using the Microsoft suite of applications (Word, Excel, and PowerPoint).
Excellent abilities with multiple phone lines.
Good communication skills, both verbal and written.
Must be able to work as a member of a team.
Strong service orientation, with the ability to manage multiple priorities for internal clients.
Must be able to work with all levels of professional staff.
High School Diploma.

Responsibilities

Greet clients and visitors.
Answer the phone and transfer calls to the appropriate staff member.
Receive and send out mail and courier packages.
Manage the front office.
Determine nature of visitors' business and provide appropriate information.
Take messages and maintain appointment log.
Open and close office.
Book meeting rooms.
Arrange and organize catering requests including coordination of set up and clean-up of meeting rooms.
Maintain a staff location list of staff at client site.
General administrative duties, including:
Other duties as directed by the Local Administrative Lead/Office Manager, which will include assisting administrative team with requested tasks.