Receptionist/PMA Trainee

Abel Construction Company, Inc.•Indianapolis, IN

40d•Onsite

About The Position

ABEL Construction Company is looking for a skilled Receptionist - Path to PMA to join our growing team. If you thrive in a dynamic, fast-paced environment and are ready to contribute to exciting projects, we’d love to meet you! This position requires the candidate to work on-site in the Indianapolis, IN area.

Requirements

High school diploma required
1+ year of administrative, receptionist, or office support experience preferred
Strong communication and customer service skills
Highly organized with the ability to manage multiple tasks
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to obtain Notary Public license within 90 days of hire

Nice To Haves

associate degree preferred
Interest in construction, project coordination, or operations preferred
Strong attention to detail and accuracy – particularly with numbers and formatting
Ability to maintain professionalism in a fast-paced environment
Willingness to learn new systems and processes
Team-oriented mindset aligned with Abel’s “One Abel” culture
Commitment to safety and quality in all aspects of work
Ability to recognize patterns, anticipate needs, and proactively identify potential issues

Responsibilities

Greet and welcome visitors in a professional and friendly manner
Answer, screen, and direct incoming phone calls
Maintain a clean, organized, and professional reception area
Receive and distribute mail, deliveries, and messages
Schedule and coordinate meetings and appointments
Provide general administrative support including data entry, filing and document management
Order and maintain office supplies; coordinate staff lunches and manage outgoing mail and packages
Maintain confidentiality and handle sensitive information appropriately
Review and enter vendor invoices into the accounting system, ensuring required documentation is complete
Distribute checks as directed and notarize applicable lien waiver
Route, track and obtain signatures on project and corporate documents
Provide administrative support to Project Management Assistants (PMAs) on active projects
Support Project Managers with administrative tasks throughout the project lifecycle
Assist with issuing subcontracts and purchase orders
Help track change orders, submittments, and project documentation
Participate in maintaining job files, project records, and correspondence
Assist with meeting minutes, RFIs, and transmittals
Learn construction software systems (e.g., Autodesk, Sage Intact or similar)
Support billing processes, including applications for payment and basic accounting coordination
Assist with project closeout documentation